Privacy Policy
Last updated: 2 August 2026
1. Introduction
This Privacy Policy explains how ProConnect collects, uses, stores, and protects personal data when you visit professionalconnect.online (the "Site") or contact us. We are committed to protecting your privacy and complying with the General Data Protection Regulation (EU) 2016/679 (GDPR) and Estonian data protection legislation, including the Personal Data Protection Act (isikuandmete kaitse seadus).
Please read this policy carefully. By using the Site, you acknowledge that you have read and understood it.
2. Who We Are
Data Controller:
ProConnect
Kaevu tn 6-10, Rakvere 44312, Estonia
Email: contact@professionalconnect.online
As a company registered in Estonia (a European Union member state), ProConnect is subject to GDPR and regulated by the Estonian Data Protection Authority, the Andmekaitse Inspektsioon (AKI).
3. What Data We Collect
We may collect the following categories of personal data:
- Identity data: your name, professional role, and the name of your company or organisation;
- Contact data: your email address;
- Professional data: your industry, sector, career objectives, and the nature of the professional connection you are seeking — provided voluntarily through our contact forms;
- Message content: the content of any enquiry or message you send us via the contact form or by email;
- Technical data: IP address, browser type and version, operating system, referral source, and pages visited (collected only with your consent via analytics cookies);
- Cookie consent data: your cookie preference status and timestamp, stored locally in your browser.
We do not collect or process special categories of personal data (such as health information, political opinions, or biometric data), and we do not collect payment information through this Site.
4. How We Collect Your Data
We collect personal data through:
- Contact forms: when you submit an enquiry or introduction request on the Site;
- Direct email: when you email us at contact@professionalconnect.online;
- Cookies and analytics: automatically, if you consent to performance or analytics cookies when visiting the Site;
- Browser local storage: to save your cookie consent preference (a strictly necessary function, always active).
5. Why We Use Your Data (Legal Bases)
Under GDPR, we must have a lawful basis for each processing activity. We rely on the following bases:
- Pre-contractual and contractual necessity (Art. 6(1)(b)): to respond to your enquiries, assess your connection objectives, and take steps at your request prior to any service agreement;
- Legitimate interests (Art. 6(1)(f)): to maintain and improve our Site, ensure IT security, and manage business communications, where our interests do not override your rights;
- Consent (Art. 6(1)(a)): to place analytics or marketing cookies, and to send optional communications you have requested. You may withdraw consent at any time;
- Legal obligation (Art. 6(1)(c)): where we are required to process or retain data under applicable law.
6. Who We Share Data With
We do not sell, rent, or trade your personal data. We may share data only with:
- Service providers acting as data processors: including email hosting, CRM, and analytics providers, operating under GDPR-compliant data processing agreements (Art. 28);
- Professional advisers: lawyers, accountants, and auditors, where necessary and under applicable confidentiality obligations;
- Regulatory or law enforcement authorities: where we are required to do so by applicable law, court order, or regulatory requirement.
7. International Transfers
ProConnect is based in Estonia, within the European Economic Area (EEA). Where any service provider processes personal data outside the EEA, we ensure appropriate safeguards are in place — such as Standard Contractual Clauses (SCCs) approved by the European Commission under GDPR Article 46, or processing in countries that benefit from an EU adequacy decision. Safeguard details are available on request at contact@professionalconnect.online.
8. How Long We Keep Your Data
We retain personal data only as long as necessary for the purposes it was collected, or as required by law:
- Contact enquiries and professional introductions: up to 3 years from last contact, or longer if a service relationship requires it;
- Analytics data: as configured with our provider, typically up to 24 months;
- Cookie consent records: stored in your browser's local storage until cleared, or for up to 13 months;
- Legal and accounting records: up to 7 years as required under Estonian law.
9. Your GDPR Rights
You have the following rights under GDPR. To exercise any right, email contact@professionalconnect.online with "Privacy Request" in the subject line. We will respond within 30 days.
Your Rights Under GDPR
- Right of access (Art. 15): Request a copy of the personal data we hold about you and how we use it.
- Right to rectification (Art. 16): Ask us to correct inaccurate or incomplete personal data.
- Right to erasure (Art. 17): Request deletion of your personal data where there is no legitimate reason to continue processing it.
- Right to restriction (Art. 18): Ask us to pause processing in certain circumstances, for example while a complaint is under investigation.
- Right to data portability (Art. 20): Receive your personal data in a structured, machine-readable format and transfer it to another controller, where processing is based on consent or contract.
- Right to object (Art. 21): Object to processing based on legitimate interests, including profiling, or at any time to processing for direct marketing.
- Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting prior lawful processing.
- Right to lodge a complaint: You have the right to complain to the Andmekaitse Inspektsioon (AKI) at aki.ee, Tatari 39, 10134 Tallinn, Estonia.
10. Cookies and Tracking
We use cookies and similar technologies on the Site. Strictly necessary cookies are always active. All other cookies — analytics, functional, and marketing — are only placed with your explicit prior consent. Full details are in our Cookie Policy. You can manage or withdraw consent via the Cookie Preferences link in the footer on any page.
11. Children's Privacy
The Site is not directed at children under 16 years of age. We do not knowingly collect personal data from children. If we become aware of such data, we will delete it promptly. Please contact us at contact@professionalconnect.online if you believe a child has submitted data through our Site.
12. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, destruction, or alteration. These are reviewed and updated regularly. No internet transmission can be guaranteed as fully secure, and we encourage care when submitting personal data online.
13. External Links
Our Site may link to third-party websites. Once you leave our Site, this Privacy Policy no longer applies. We are not responsible for the privacy practices of external sites and encourage you to review their policies before sharing personal information.
14. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices, technology, or legal requirements — including guidance from the Andmekaitse Inspektsioon (AKI) or the European Data Protection Board (EDPB). The "Last updated" date reflects the current version.
For questions about this Privacy Policy or to exercise your rights:
ProConnect
Kaevu tn 6-10, Rakvere 44312, Estonia
Email: contact@professionalconnect.online
If you are not satisfied with our response, you may lodge a complaint with the Estonian supervisory authority:
Andmekaitse Inspektsioon (AKI)
Tatari 39, 10134 Tallinn, Estonia
www.aki.ee